We become your eyes and ears and will do what it takes to get the job done.
What Hiring us Means for You
Hiring a professional property manager means not having to worry when you decide to rent your property. Property Management Advisors has 26 years of experience managing properties, which means we can take care of all the big stuff while not missing any of the details.
As your property manager, one of our goals is to allow you to do your job and conduct your life without having to worry about what is happening 'back home'. We become your eyes and ears and will do what it takes to get the job done.
If you're thinking about renting your property, please call our action line to speak 1:1 with our President and Lead Property Manager, Randy Huntley. (703) 457-6533 Ext. 2
HOW IT WORKS
New Client Checklist
If you're ready to get started, the checklist below will guide you through the initial steps you'll need to complete.
NOTE: *Landlord Reserve is not a fee. It is a contingency account to be refunded at the conclusion of property management. *Utilities are placed under PMA name to ensure safe condition of property; landlord will be charged costs; vacant properties are checked for lawn maintenance, snow removal, winteriziation, HWH in vacation mode, thermostats operational, lights on timer, US mail, and other empty property pro-active actions.
Complete as much of the Property Management Information Form as you can. We can assist you with any of the answers you don't know during the property assessment.
Getting Started: The Nuts & Bolts
Beginning of Property Management
$100 Account Set-Up Fee
$ 500 Landlord Reserve Account
Deliver information for mortgage, condo dues, service agreements, etc. for bookkeeping
Landlord provides rent disbursement account information and directions
Property evaluation; Home Warranty decision; Landlord expectations discussed
Acceptance of New Tenant
Utilities transferred into Tenant's name;
Registration with HOA or community management, if applicable
First full-month's rent equals brokerage commission
If applicable, explain pro-rated rent given to landlord next disbursement
Tenant Security Deposit accounted for by PMA
Landlord PMA Account
Monthly rent disbursements between 9th to 12th of each month
Monthly income/expense statements available between 12th to 15th
Tenant evaluations; decision to offer Lease Extensions/Notices
Comprehensive communication & reports per Accountability Triangle
Calendar maintenance for annual maintenance & inspections
End of Fiscal Year
IRS Form 1099-MISC Income provided by January 31st
Annual Income/Expense Report
Annual Service/Repair Receipts
Annual Rental Market Analysis
Annual Tenant Appreciation Reconciliation
Landlord Impact Zones
Particular areas that always need attention, and if omitted or neglected, can and most likely, will have an adverse result.
Landlords decision to rekey home or convey existing keys, i.e. home, mailbox, storage, FOBs
Maintain additional key/FOB set at PM Office for inspections & emergencies
All keys and address information secured in locked inventory
Provide at least 2 sets to tenants; ensure proper identification with Property Condition Report
Pre-Management Agreement Walk-Thru outlining maintenance duties, systems, appliances, security codes, seasonal requirements, warranties, community regulations
Tenant Occupancy Property Condition Report via Walk-Thru
Seasonal Inspections, at least 2 per year, with video or pictures
Tenant Vacating Walk-Thru for security deposit deductions
Pre-Listing Walk-Thru outlining needs for new tenant search marketing
Accuracy of landlord income and expenses for IRS 1099 reporting
Competent service calls with clear identification of property needs, repairs & maintenance
Accountable actions to landlords and tenants in record keeping and communications
Professional, effective real estate listing and marketing in procurement of new tenants
Viable and thorough investigation of rental applications
Accountable administration of Lease and applicable documentation
Experienced administration of lease compliance by all parties
Membership with National Association of Property Managers
The National Association of Residential Property Managers (NARPM®) is an association of real estate professionals who know first-hand the unique problems and challenges of managing single-family and small residential properties.
A to Z Risk Management
"AS IS" Items
Mold Remediation Shingles
Replacement Lighting Fixture
Replacement Plumbing Fixture
Wood Floor Damage