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What Property Managers Do: Understanding the Responsibilities and Costs

Updated: Feb 13, 2023

Property managers do more than just collect rent and maintain properties. They have a critical role in ensuring that both landlords and tenants are complying with local laws, regulations, and best practices. As the real estate market continues to evolve, property managers must be knowledgeable about the industry's changes to ensure all parties involved benefit from their services. In this blog post we'll explore what responsibilities property managers typically take on, how much they cost, qualifications you should look for when hiring one as well as tips on finding the right fit for your needs. So if you're looking into getting help managing your residential rental or tenant-occupied home - read on!

What Property Managers Do Understanding the Responsibilities and Costs
What Property Managers Do Understanding the Responsibilities and Costs

Table of Contents:

What Do Property Managers Do?

Property managers are responsible for overseeing the day-to-day operations of residential rental properties. This includes following landlord-tenant laws and regulations, acting as a local presence for out-of-town owners, handling maintenance requests, showing and leasing vacant units, and collecting and depositing rent.

Follows Landlord-Tenant Laws and Regulations: Property managers must be knowledgeable about applicable state and federal laws that govern landlord/tenant relationships in order to ensure compliance with all relevant statutes. They must also understand the terms of each lease agreement so they can properly enforce it when necessary.

Acts as a Local Presence for Out-of Town Owners: For landlords who do not live near their rental property or have limited availability due to other commitments, having a property manager is essential. The manager serves as an onsite representative who can handle tenant inquiries or complaints quickly while ensuring that all legal requirements are met during the tenancy period.

Handles Maintenance Requests: A good property manager will promptly respond to any repair requests from tenants by hiring qualified contractors to do so in a timely manner. They should also keep accurate records of all maintenance activities performed on the premises in case there are disputes later on regarding payment or liability issues related to repairs made at the property.

Shows & Leases Vacant Units: When vacancies occur at a rental property, it’s up to the property manager prepare and market the property for rent based on current market conditions as well as qualify prospective tenants. In addition, they may need to conduct background checks on prospective tenants before approving them for occupancy at their client’s rental units.

It is important that rent payments are collected regularly from tenants according to their agreed upon terms in order to maintain cash flow at the rental properties managed by PMA Services LLC. Property managers should also ensure that these funds are deposited into appropriate accounts within specified timeframes so landlords receive their money without delay each month.

Property managers are a valuable asset for landlords, tenants and homeowners alike, providing peace of mind with their knowledge of landlord-tenant laws and regulations. To understand the cost associated with hiring a property manager in Northern Virginia, let's explore the factors that affect pricing.

How Much Does It Cost to Hire a Property Manager?

How Much Does It Cost to Hire a Property Manager?
How Much Does It Cost to Hire a Property Manager?

The cost of hiring a property manager depends on several factors.The size of the property, the services required, and the location all play a role in determining how much it will cost to hire a professional property manager. On average, property management services in Northern Virginia can range from 8% to 10% of monthly rent collected.

Factors That Affect the Cost of Property Management Services: The type and number of services needed are some of the main factors that affect how much you will pay for a property manager. For example, if you need help with marketing your rental units or managing tenant relations then this could add additional costs to your overall fee structure. Additionally, if you have multiple properties or larger buildings then this could also increase your fees as more time is needed for maintenance and upkeep.

Average Costs Of Property Management Services In Northern Virginia: Generally speaking, most residential landlords in Northern Virginia should expect to pay between 8-10% of their monthly rent collected when hiring a professional property manager. This percentage may vary depending on the specific needs and requirements but generally falls within this range for basic services such as leasing vacant units, collecting rent payments, handling maintenance requests etc..

Despite the cost associated with hiring a professional property manager, there are many benefits that come with it. These include increased tenant satisfaction due to timely responses and improved rental income through effective marketing strategies used by experienced professionals who understand local market trends. Furthermore, having an experienced team handle all aspects related to tenancy agreements ensures compliance with landlord-tenant laws, which can save landlords from costly legal disputes in the future.

Hiring a professional property manager can be expensive, but it can also provide significant benefits and peace of mind. To learn more about the responsibilities of a property manager, read on for further details.

What Are the Responsibilities of a Property Manager?

This includes financial, administrative and maintenance responsibilities.

Financial Responsibilities: Property managers must collect rent payments from tenants in a timely manner and ensure that the landlord is paid on time. They also need to prepare monthly financial reports for the landlord which include income and expenses related to the rental property. In addition, they may be required to handle tenant deposits or other fees associated with renting out a property.

Administrative Responsibilities: Property managers are responsible for advertising vacancies, screening potential tenants, preparing leases or rental agreements, collecting security deposits and ensuring compliance with local laws regarding tenant rights and obligations. They should also be able to resolve any disputes between landlords and tenants in an efficient manner.

Maintenance Responsibilities: A good property manager will respond quickly when there is an issue at the rental property such as plumbing problems or broken appliances that need repair or replacement. They should have contacts who can provide reliable services at reasonable prices so that repairs can be done quickly without sacrificing quality workmanship. Additionally, they should schedule regular inspections of the premises to ensure it remains safe and habitable for its occupants.

Overall, a competent property manager provides peace of mind by taking care of all aspects of running a successful rental business while providing excellent customer service to both landlords and tenants.

Property managers are responsible for a variety of tasks, ranging from financial to administrative to maintenance. To ensure that you get the best service possible, it's important to understand what qualifications and certifications your property manager should possess.

What Qualifications Should You Look For in a Property Manager?

When searching for a property manager, it is important to consider their qualifications. A qualified property manager should have the necessary education and experience requirements as well as any professional certifications or licenses they may possess.

Education and Experience Requirements: The ideal candidate should have at least a bachelor’s degree in real estate, business administration, finance or another related field. They should also have several years of experience managing rental properties in the Northern Virginia area. Additionally, they should be familiar with local landlord-tenant laws and regulations that apply to residential properties in the region.

Professional Certifications: Property managers can obtain various certifications from organizations such as the National Association of Residential Property Managers (NARPM). These certifications demonstrate that a property manager has achieved a certain level of knowledge and proficiency in their field which can give landlords peace of mind when selecting them for management services.

Ultimately, having an experienced and knowledgeable property manager on board will ensure your investments are managed efficiently while protecting you from legal liabilities associated with renting out residential units in Northern Virginia. Having additional skills such as marketing expertise or financial acumen can help increase occupancy rates or maximize revenue from rentals respectively, making them a valuable asset to any landlord.

When looking for a property manager, it is important to consider their qualifications, experience and certifications. To ensure you find the right person for your needs, research potential candidates thoroughly and ask questions during interviews. Additionally, check references to get an idea of their past performance.

How Can You Find the Right Property Manager for Your Needs?

How Can You Find the Right Property Manager for Your Needs?
How Can You Find the Right Property Manager for Your Needs?

Finding the right property manager for your needs can be a daunting task. It is important to do research into potential candidates by reading reviews online or asking around for referrals from other landlords or real estate agents in your area. Once you have narrowed down your list of potential candidates, it is essential to ask questions during interviews about their experience managing similar properties as yours and check references from past clients before making your final decision.

Research Potential Candidates: Before hiring a property manager, it’s important to conduct thorough research on each candidate. Read through reviews online and ask around for referrals from other landlords or real estate agents in the Northern Virginia area who may have had success with certain property managers in the past. This will help you narrow down which ones are best suited for managing your rental properties.

Ask Questions During Interviews: After researching potential candidates, it’s time to start interviewing them one-on-one. Ask questions about their experience managing similar properties as yours, such as how long they have been working in this field and what strategies they use when dealing with tenants/residents and maintenance issues that arise on the property? You should also inquire about any additional services they offer beyond basic management duties like marketing vacancies or collecting rent payments electronically etc., so that you know exactly what kind of value they can bring to the table if hired.

The last step before deciding on a particular candidate is checking references from past clients who worked with them previously. It is important to speak directly with these individuals over phone or email to get an idea of how satisfied they were with their service overall; did they feel like their concerns were addressed promptly? Were there any major problems that arose while working together? These are all key factors that will help determine whether this person would be suitable for handling all aspects of managing your rental properties effectively going forward.

FAQs in Relation to What Property Managers Do

What is the main responsibility of a property manager?

The main responsibility of a property manager is to ensure the successful and efficient management of residential properties. This includes overseeing all aspects of tenant relations, rent collection, maintenance and repairs, budgeting and financial reporting, compliance with local laws and regulations, marketing vacant units for lease or sale, coordinating evictions if necessary, responding to tenant inquiries in a timely manner, and providing general administrative support. Property managers also serve as liaisons between landlords/owners and tenants/residents by helping to resolve disputes in an amicable manner. Ultimately their goal is to maximize rental income while maintaining the highest level of service possible.

What is a property manager's first responsibility to the owner?

A property manager's first responsibility to the owner is to ensure that their investment is protected and managed in a professional manner. This includes understanding the legal requirements of owning rental property, ensuring that all tenant/resident agreements are properly executed, collecting rent payments on time, handling maintenance requests promptly and efficiently, keeping accurate records of financial transactions related to the property, responding quickly to any inquiries or complaints from tenants/residents, and providing regular updates on the status of the rental unit. Ultimately, a good property manager should strive to protect both landlord and tenant interests while maintaining an atmosphere of respect for all parties involved.

How do property managers make money?

Property managers make money by charging fees for their services. These fees can include a one-time setup fee, monthly management fees, leasing and tenant placement fees, late payment charges, maintenance and repair costs, advertising expenses, and more. Property managers also collect rent from tenants on behalf of the landlord or property owner. This income is typically split between the manager and the owner in accordance with an agreed upon percentage. Additionally, some property managers may receive commissions from contractors they hire to perform repairs or renovations on rental properties.

Is property management a stressful job?

Property management can be a stressful job, as it involves many responsibilities and demands. Landlords must ensure that their tenants are satisfied with the property they have rented, while also making sure that all legal requirements are met. Property managers must also keep up with maintenance issues, manage finances, and handle tenant complaints or disputes. The stress of managing multiple properties at once can be overwhelming for some people. However, with proper planning and organization, property management can become a rewarding experience for those who take on the challenge.


In conclusion, property managers do a lot to help landlords and tenants alike. They are responsible for following landlord-tenant laws and regulations, acting as a local presence for out-of-town owners, handling maintenance requests, showing and leasing vacant units, collecting rent payments, and more. It is important to find the right property manager who has the qualifications necessary to meet your needs. With the right property manager in place you can rest assured that your residential properties will be managed with care and competence.

Are you a landlord looking for reliable and trustworthy property management services? Look no further than Property Management Advisors! We are committed to providing competent and accountable residential management solutions tailored to your individual needs. Our experienced team of professionals is here to help, so don't hesitate - contact us today for more information on how we can make managing your rental properties easier.

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